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2017 San Antonio Exhibitor Registration
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2017 San Antonio Exhibitor Registration

 Export to Your Calendar 9/27/2017 to 9/28/2017
When: Exhibits Wednesday, September 27 - Thursday, September 28
Where: Map this event »
Hyatt Grand Hotel
600 E. Market St.
San Antonio, Texas  78205
United States
Contact: Cara Anderson
800-532-2272


Online registration is available until: 9/1/2017
« Go to Upcoming Event List  

Join us in San Antonio for our 43rd Continuing Education Conference!

Why the AAPA?

Premier conference for PAs 

Pathologists’ assistants from across North America attend the AAPA Fall Conference. Have the opportunity to meet and interact with more than 400 conference attendees while promoting your product or services throughout the conference. Make a lasting impression by becoming a daily sponsor or by sponsoring various events or items. Take a look at our new sponsorship opportunities to help increase your visibility throughout the entire week.

Reach your target audience

Sponsors will have direct exposure to potential and current clients. This is an opportunity to present your products and services in a casual and friendly environment that is targeted to meet your business needs. The majority of our conference attendees have purchasing power or make recommendations for purchasing equipment and products/services. Display and demonstrate your products during the exhibitor session to increase sales and expand your client base. The post-conference survey showed that more than 40% of survey respondents take an active role in purchasing and plan to make a purchase within the next year.

Exhibit hall events

The exhibits will open on Wednesday evening starting with Happy Hour with the Exhibitors. Enjoy one-on-one time with attendees during this entertaining event. Attendees get a raffle ticket, beverage ticket and appetizers to encourage attendance. Promote goodwill and brand recognition by donating a door prize to be claimed at your booth. Multiple drawings will be held throughout the night. Exhibitors donating a door prize will be recognized in the program booklet.

Showcase your product during a 15-minute product demo during the Thursday morning exhibit session. Product demo time is included in the Platinum Sponsorship package, and is available to other sponsors and exhibitors for $500. Reserve your time slot now!

Space is limited!

Complete an online or printed application and take advantage of the early discounted rate. Don’t miss this opportunity to be part of this special event!

 

Registration

REGISTER HERE OR DOWNLOAD A PRINTABLE PDF

Size

One Year

Two Years

10 X 10

$1,750

$3,000

10 X 20

$3,250

$5,500

Additional Exhibit-only registrations $200
To access the conference sessions, you must register for the full conference.

Each 10’x10’ booth includes:

  • 3’ high side draping
  • 8’ high back wall draping
  • 6’ skirted table
  • 2 chairs
  • 1 waste basket
  • 1 identification sign
  • 4 exhibit-only registrations
  • Listing in the program bookletand on conference website
  • Hard-copy of attendee labels approximately three weeks prior to conference

Exhibit Dates & Times:

Wednesday, September 27

  • 12:00 pm-3:30 pm
    Set-up
  • 4:00 pm-7:00 pm
    Happy Hour with the Exhibitors
    (Door prize drawings)

Thursday, September 28

  • 8:00-11:00 am
    Exhibit Hall Open
  • 8:00 am, 8:30 am, 9:00 am, 9:30 am, 10:00 am, 10:30 am  
    Product Demo Times
  • 12:00 pm Move-out

All times are subject to change

Space assignments:

Space is assigned on a first come, first served basis. The AAPA will attempt to accommodate all requests and make a final assignment of booth space based on the date registration received, each exhibitor’s needs, and past participation.

Additional Items:

Exhibitor registration does not include access to conference sessions or workshops. Optional activities (i.e., golf) are available at an additional cost. Additional exhibit-only daily registrations are $200. To access the conference sessions, you must register for the full conference.

Additional furnishings and services may be ordered through the designated show decorator. Details on how to order will be provided in June 2017.

A hard-copy set of mailing labels in standard three-up label format, will be sent directly to the exhibitor/sponsor contact approximately three weeks prior to, and for sponsors as indicated, two weeks after the conference. This list is for one-time use and may not be added to your database.

Please note: Registration is not considered complete until full payment is received.
 

Sponsorships

Extend your brand identity and marketing capabilities with a strong visible presence throughout the conference. Multiple levels of sponsorships are available to fit your budget and marketing objectives.

General Conference Sponsorships:

General Conference Sponsorships offer the best value for your dollar with exclusive benefits and increased recognition throughout the entire conference.

*Daily sponsor benefits are for one day only and must be utilized on the same day. Please indicate your preference on the registration form. Days will be assigned on a first come, first served basis, upon receipt of FULL payment.

Keynote Speaker Sponsor - $15,000 - FIlled

Take center stage and link your company with the AAPA keynote speaker. With this unique sponsorship opportunity, you will get:

  • A recognition plaque presented during the general session prior to the keynote address, to acknowledge your company as the keynote speaker sponsor.
  • Two daily registrations, allowing general session attendance on the day of the keynote address.
  • Connect with attendees one-on-one in the lecture hall, not included with any other sponsorship!
  • Logo on signage during the conference.
  • Recognition in program booklet.
  • Logo on conference eBlasts.
  • Linked logo on the AAPA Conference website.
  • Hard copy of attendee mailing labels approximately three weeks prior to conference.

Platinum Sponsor - $8,000

  • Exclusive daily sponsorship, complete with a table outside of general session and a fiveminute lecture hall address on chosen day.
  • 10 x 20 exhibit booth ($3,250 value).
  • A 15-minute exhibit hall product review/demo on the selected day ($500 value).
  • Literature given to each attendee at registration.
  • Full-page, color program booklet ad ($650 value).
  • Post-conference attendee mailing labels, distributed two weeks after the conference in hard-copy form ($350 value).
  • One dedicated sponsor recognition eBlast tomembers.
  • Linked logo on the AAPA Conference website.
  • Recognition in program booklet.
  • Logo on conference eBlasts.
  • Logo on signage during the conference.
  • Verbal recognition at the conference.

Gold Sponsor - $6,000

  • 10 x 10 exhibit booth ($1,750 value)
  • Half-page, color program booklet ad ($450 value).
  • Post-conference attendee mailing labels distributed two weeks after the conference in hard-copy form ($350 value).
  • Linked logo on the AAPA Conference website.
  • Recognition in program booklet.
  • Logo on conference eBlasts.
  • Logo on signage during the conference.
  • Verbal recognition at the conference.

Fun Activity Sponsor - $2,000

Join us at the Annual 5K Fun Run/Walk and the 23rd Annual Golf Classic. This is your chance to get to know prospective customers outside of the exhibit hall, in a fun, casual setting.

Fun Run/Walk and Happy Hour: Join the attendees for some fresh air and exercise during the Happy Hour Fun Run/Walk. All attendees are invited to meet after the run/walk for drinks and conversation. Sponsorship includes a Fun Run/Walk registration, including T-shirt and drink ticket.

Golf Classic: Take advantage of this great opportunity to network during a round of golf. Sponsorship includes one golf registration, and transportation.

Sponsor the fun activities and receive recognition at both fun events. Benefits include:

  • One fun Run/Walk Registration
  • Logo on Fun Run/Walk T-shirt
  • One golf Registration (no club rental)
  • Logo on signage, website, and in program booklet and verbal recognition at event

Event Sponsorships:

Welcome Party - $5,000 (Three available)

Be a part of our conference kick-off event by sponsoring the Welcome Party. You will interact with nearly all of our 400 attendees at our Sunday evening cocktail party. Take advantage of this first opportunity to meet the attendees and establish a relationship with current and potential customers. Attendance at the reception is not open to general exhibitors, so do not miss this exclusive opportunity to spend time with attendees before the start of the general session. There are three sponsorships available.

  • Reception attendance (sponsors only)
  • Name on Sponsor Thank You slides
  • Logo on signage, website, program booklet and verbal recognition at event
  • Exclusive sponsor opportunity is available.

Breakfast - $1000 (Daily)

Enjoy this opportunity to greet attendees before lectures and continue to network and make new contacts. Receive recognition as a sponsor on signage, website and in the program booklet, and verbal recognition at the event.

Daily Coffee Break - $500

Be a part of the most important 10 minutes of the day! Receive recognition as a sponsor on signage, website and in the program booklet, and verbal recognition at the event.

Lanyards - $2,000 (Three available) - Filled

Increase your brand visibility by sponsoring attendee ID lanyards. The AAPA will supply the lanyards with your logo.

Bag sponsor - $4,000

Become the EXCLUSIVE fall conference bag sponsor. Each attendee will be given a bag with your logo at registration. In addition, you will also be able to place a pamphlet inside the bag. As a bag sponsor your company name and logo will be printed on the bag and you will receive recognition throughout the week as a sponsor, in the program booklet, and on the website. There is only one bag sponsorship available and the sponsorship price includes the price of the bag.

Notepad sponsor - $1,200

As notepad sponsor your company logo will be imprinted on notepads. You will also receive recognition throughout the week as a sponsor, in the program booklet, and on the website.

Bag Insert only - $1,000

Provide a pamphlet or sample to be placed in the attendee bag.

Advertising Opportunities:

Program Book Ads:

Reach attendees with an ad placed in the program booklet.

  • Full Page Color - $650
    Dimensions: 10” tall X 7 1/2” wide
  • Full Page Black & White - $500
    Dimensions: 10” tall X 7 1/2” wide
  • Half Page Color - $450
    Dimension: 4 1/2” tall X 7 1/2” wide
  • Half Page Black & White - $300
    Dimension: 4 1/2” tall X 7 1/2” wide

Digital files only, minumum of 300 DPI. Preferred formats: .eps, .tiff. Also accepted, .pdf, .jpg, .gif, .png.
Send to info@pathassist.org
Ad Submission Deadline - 07/15/2017

Sustaining Membership:

Become a member of the AAPA - $625/year:

Benefits of membership include acknowledgement as a Sustaining member in the conference program booklet, acknowledgement as a Sustaining member in the quarterly journal, a logo with link on home page of website, a logo with link on Sustaining member page of website, one free set of member mailing labels, one free half-page, B&W ad in one issue of the quarterly journal, a 10% discount on additional journal ads, a subscription to “The Cutting Edge” journal and permission to use “Member of AAPA” in advertisements. Membership is valid for the calendar year, with renewals beginning each fall.
 

Key Dates

JULY 2017

  • 07/15/2017 - Conference Program
    Booklet Deadline

SEPTEMBER 2017

  • 09/01/2017 - Hotel Discount Cut-Off
  • 09/27/2017 - Move-In
    12:00 pm - 3:30 pm
  • 09/27/2017 - Happy Hour with the Exhibitors
    4:00 pm - 7:00 pm
  • 09/28/2017 - Exhibit Hall Open
    8:00 am - 11:00 am
    Product Demos at 8:00 am, 8:30 am, 9:00 am, 9:30 am, 10:00 am and 10:30 am
  • 09/28/2017 - Move-Out
    Begins at 12:00 pm

All times are subject to change

 

Rules and Regulations

Please review the complete listing of the event rules and regulations found in the complete 2017 Media Kit here.

 

Hotel Information

Hyatt Grand Hotel - San Antonio
600 E. Market St.
San Antonio, TX 78205

Reservations: 210-224-1234
Hotel discount reservation cut off: 09/01/2017

The AAPA is an approved provider of continuing education programs in the clinical laboratory sciences through the ASCLS PACE program.
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